ZARODA School Management System
Run your entire school from one platform
ZARODA School is the complete CBC/CBE school management system — academics, finance, AI-powered records, communication, library, sports, and discipline. All in one place.
No credit card required · Set up in minutes
Everything included
One system. Every department.
No more juggling spreadsheets and paper registers. ZARODA brings your whole school online.
Academic Core
Teachers enter marks online — mark lists and CBC report cards generate automatically, with real-time analytics. Learners, streams, attendance, and the KICD-compliant timetable generator across all grade bands.
Rubric Learning Videos
Selected CBC sub-strands in the digital assessment books link to matching learning videos — accessed from the assessment books themselves — giving teachers and learners targeted teaching and learning materials.
Finance & Fees
Fee structures by vote head, invoices and receipts, M-Pesa collection with auto-reconciliation, a full cash book and ledger, expenses, and payroll with statutory deductions. See everything below.
AI Professional Records
Generate KICD-aligned Schemes of Work, Lesson Plans, and Lesson Notes in seconds, powered by ZARODA AI. HOI approval built in.
Communication
SMS via Africa's Talking, email, WhatsApp, and push notifications. Personalised bulk fee reminders to parents.
Library
Full catalogue with barcode borrowing and returns.
Sports & Championships
School teams, AI talent analytics, and a bridge to ZARODA Sports for cross-school championships — free.
Discipline & Guidance
Incident recording, confidential counselling, behaviour assessments, and QASO-ready reports.
Easy Self-Onboarding
No IT team needed — a class teacher can onboard a single stream and start enjoying the service in minutes. The rest of the school follows at its own pace.
Finance & Fees
From fee structure to financial statements
Everything a bursar needs, in one place: set the fees, collect through M-Pesa, issue receipts, keep the books, and pay your staff. Fee collection and accounting are included in every school's plan; payroll is part of Pro.
Fee structures & vote heads
- Set fees per grade: tuition, transport, boarding, meals and activity
- Put vote heads in payment-priority order, so each payment fills them in the order you choose
- Print the fee structure for parents or the board
Invoices & fee statements
- An invoice for every learner, or print a whole class at once
- Download all invoices shown as a single PDF
- Live totals: billed, collected, outstanding, fully paid and unpaid
- A fee statement for each learner showing their full account
Recording payments & receipts
- Record cash, M-Pesa and bank or cheque payments, by term or not term-specific
- Each payment is split across vote heads automatically, or adjust the split by hand
- Overpayments are kept as credit on the learner's account
- Numbered, printable receipts, plus edit or remove a payment with its history kept
M-Pesa collection
- Send an M-Pesa prompt (STK push) straight to a parent's phone
- Connect your own paybill through Safaricom Daraja, or use Tuma
- Paybill payments are recorded automatically as parents pay
- Anything that can't be matched to a learner goes to an Unmatched list for you to assign
- An activity log of every M-Pesa transaction
Accounting & reports
- Analysed cash book: receipts and payments, cash versus bank, by vote head
- Vote head ledger: voted, spent and balance for each
- Trial balance, cash flow statement, and income & expenditure
- Financial years with opening balances, carried forward at year end
- One-click fix for payments that weren't applied to the right vote head
Expenses
- Record school spending by category
- Charge each expense to a vote head, so the ledger shows what's left in every vote head
Payroll
PRO- Monthly payroll runs for every school-paid staff member
- PAYE, NSSF, SHA and Housing Levy calculated for you
- Staff loans and advances deducted automatically
- Remedial lesson pay included in the month's run
- Printable payslips, and an annual PAYE summary per staff member (P9-style)
Access control & parents
- Only the right people collect fees and see reports: HOI, bursar and accounts staff in public schools; owner and bursar in private schools
- Public schools can allow class teachers to collect fees for their own class only
- Private-school owners decide whether the HOI can view finance reports
- Parents see their child's fee balance and payments in the parent portal
- Email fee reminders to every parent with an outstanding balance
Statutory payroll rates follow current KRA, NSSF and SHA guidance and are updated when the government changes them.
Lesson planning that used to take hours, done in seconds
Teachers select a subject and grade, and ZARODA generates a full KICD-aligned Scheme of Work — complete with strands, sub-strands, learning outcomes, and key inquiry questions. Heads review and approve with one click.
- Full 14-week schemes of work
- Lesson plans and lesson notes
- HOI approval workflow built in
- Export to Word and PDF
Simple pricing
Pay per stream, per year
The prices below take effect from 15 Jan 2027. Save 30% when you have 3 or more streams.
Choose your depth
Essential or Pro
Same per-stream price above either way. Pro adds one flat fee per school, per year — not per stream.
Essential
Included in every school's subscription — no add-on needed
- Fee structures, invoices, receipts & M-Pesa collection
- Accounting: cash book, vote head ledger, trial balance & expenses
- Academic: marks, report cards & mark lists
- Detailed school-wide analytics & reports
- Communication, Library, Sports & Discipline
Payroll, HR and student transport are Pro-only — everything else, including detailed school-wide analytics, is included here.
Pro
Everything in Essential, plus the admin-facing modules
per school / year · flat fee, not per stream
- Payroll — PAYE, NSSF, SHA, Housing Levy, staff loans, payslips & P9-style summary
- HR — staff records, appraisals & recruitment
- Student Transport — routes, vehicles & fee billing
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